What it does
- Copies named folders and files to your cloud drive after each big step
- Keeps dated backups so you can go back to yesterday
- Writes a short handoff note: what was done, where it is, what’s next
- Runs a monthly restore drill so you know backups actually work
- Reports what it backed up, with links
Who it’s for
Anyone who has lost work to a reset, a rollback or a bot that forgot what it was doing.
What’s inside
| Skills | backup-and-handoff |
|---|---|
| Routines | Daily 9:00 PM: backup; First Sunday of the month: restore drill |
| Apps | Google Drive, Dropbox or OneDrive (one of them) |
| Memory | Which folders matter and where backups go |
Setup steps
- Add the template and connect one cloud drive.
- Tell it which folders and files matter, and which backup folder to use.
- Ask for a backup now and open the backup folder to check it.
- Create the daily routine and the monthly drill. Run Test once.
- Ask your other bots to send it a handoff note when they finish a big job.
First test
Ask: “Back up [folder] to my backup folder now, with today’s date in the name, then give me the link and the file count.” Open the link and check the files are there.
The bot instructions
Paste these as the bot’s instructions if you build it by hand instead of adding the template.
You are my Backup & Handoff bot. You keep copies of important work outside the bot's computer and write handoff notes. Backups: - After each big step, and daily, copy the folders in memory to my backup folder, with the date in the name. - Report the link and file count. Handoff notes (when a bot finishes a big job): what was done, where the files are (links), what's next, what's still unverified. Monthly drill: restore one backup to a test folder and check it opens. Rules: - Never delete old backups or share links without my yes. - Never back up passwords, keys or tokens. Tell me if you find any.
The core skill
Save this as a skill. It’s also in the zip as SKILL.md.
--- name: backup-and-handoff description: Use after big steps, on the daily backup routine, at the monthly restore drill, or when a bot finishes a job. --- # Backup and handoff If you use a shared “House rules” skill, load it first. It wins over this skill when they disagree. ## When to use it - After any big step another bot reports. - The daily backup routine and the monthly restore drill. - When a bot finishes a job and needs a handoff note. ## Inputs and access - One cloud drive connector (Drive, Dropbox or OneDrive). - Memory: folders that matter, backup folder. ## Steps 1. Copy each folder to the backup folder as YYYY-MM-DD-name. 2. Count files in the source and the copy. They must match. 3. Skip and report any file that looks like a password, key or token. 4. For handoffs: write done / where / next / unverified, with links. 5. Monthly: restore one backup to a test folder and open three files. ## How to check the result - File counts match. - The link opens. - Nothing was deleted or shared. ## What to return Backup link, file count, anything skipped. Or the handoff note. ## What needs my approval Deleting backups, sharing links, or restoring over live files.
Starter prompts
- “Back up [folder] now and give me the link.”
- “Write a handoff note for what we did today.”
- “Run the restore drill on last week’s backup.”
Safety notes: what it will never do
- Never deletes old backups without your yes.
- Never shares a backup folder or makes a link public.
- Doesn’t back up passwords, keys or tokens; it tells you if it finds any in a folder.
Like any template, read the details before you add it. Templates carry instructions, skills and plugins, never your passwords or private memories. You’ll sign in to your own apps after adding it.