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Never moves money.","w":[],"k":"op","by":"Swarm School Original","a":["Gmail","Google Calendar","Google Sheets"],"l":0},{"s":"help-center-gap-finder","n":"Help Center Gap Finder","c":4,"i":"list-checks","j":"Finds questions your help center doesn't answer and drafts the missing articles each week.","w":["Weekly report of questions your help center doesn't answer","With missing articles drafted"],"k":"orig","by":"Swarm School Original","a":["Gmail","Google Drive","Notion"],"l":0},{"s":"inquiry-to-booking-desk","n":"Inquiry-to-Booking Desk","c":4,"i":"target","j":"Turns photo-shoot inquiries into date-checked draft replies with the right package.","w":["Turns inquiries into availability-checked draft replies with the right package","Booking link","Lead log and follow-ups"],"k":"orig","by":"Swarm School Original","a":["Gmail","Google Calendar","Google Sheets"],"l":0},{"s":"renewal-radar","n":"Renewal Radar","c":4,"i":"pen-line","j":"Lists insurance renewals by 30, 60 and 90 days, with at-risk flags and draft review calls.","w":["Weekly 0-30/31-60/61-90 day renewal lists","At-risk flags","Review-call drafts and tentative calendar holds"],"k":"orig","by":"Swarm School Original","a":["Google Drive","Google Sheets","Gmail"],"l":0},{"s":"ce-and-license-keeper","n":"CE & License Keeper","c":4,"i":"binoculars","j":"Tracks clinician license renewals, CE hours and BLS/ACLS dates by state. Admin only.","w":["Tracks license renewals","BLS/ACLS dates and CE hours by state","Logs new certificates and sets expiry reminders. Admin only"],"k":"orig","by":"Swarm School Original","a":["Gmail","Google Drive","Google Calendar"],"l":0},{"s":"commission-desk","n":"Commission Desk","c":4,"i":"palette","j":"Answers art commission inquiries with your real prices and tracks each piece to delivery.","w":["Replies to commission inquiries with your real prices and terms","Tracks each piece from deposit to delivery"],"k":"orig","by":"Swarm School Original","a":["Gmail"],"l":0},{"s":"volunteer-and-bulletin-helper","n":"Volunteer & Bulletin Helper","c":4,"i":"list-checks","j":"Drafts the weekly church bulletin, builds the volunteer rota and drafts reminder emails.","w":["Drafts the weekly bulletin from announcements","Builds the monthly volunteer rota and drafts reminder emails"],"k":"orig","by":"Swarm School Original","a":["Gmail"],"l":0},{"s":"donor-thank-you-and-lapse-desk","n":"Donor Thank-You & Lapse Desk","c":4,"i":"pen-line","j":"Drafts donor thank-yous, lists lapsed donors with win-back drafts, flags stale prospects.","w":["Weekly gift thank-you drafts","LYBUNT/SYBUNT lapsed-donor lists with re-engagement drafts","Stale major-gift prospects and a dashboard"],"k":"orig","by":"Swarm School Original","a":["Salesforce"],"l":0},{"s":"shopify-store-operator","n":"Shopify Store Assistant","c":4,"i":"shopping-cart","j":"Theme code, bulk product edits, app setup and a weekly check. Publishes only on your yes.","w":["Edits theme code on a duplicate theme, with diff and preview link","Stages bulk title, description, SEO, tag and price edits for your yes","Helps choose and configure apps, and fixes missing app blocks"],"k":"orig","by":"Swarm School Original","a":["Shopify"],"l":0},{"s":"follow-up-boss-lead-operator","n":"Follow Up Boss Lead Assistant","c":4,"i":"target","j":"Drafts first replies to new real estate leads and a call-today list from Follow Up Boss.","w":["Daily new-lead first-touch drafts","Call-today list","Re-engagement drafts"],"k":"orig","by":"Swarm School Original","a":["Gmail","Google Calendar"],"l":0},{"s":"clio-matter-desk","n":"Clio Matter Desk","c":4,"i":"receipt","j":"Monday docket brief from Clio: deadlines, stale matters, unbilled time, update drafts.","w":["14-day deadlines","Stale matters","Unbilled time"],"k":"orig","by":"Swarm School Original","a":["Dropbox","DocuSign"],"l":0},{"s":"quickbooks-close-copilot","n":"QuickBooks Close Copilot","c":6,"i":"receipt","j":"Month-end close checklist for QuickBooks Online: uncategorized items, P&L swings.","w":["Bank-feed review suggestions","Uncategorized balances","P&L swings"],"k":"orig","by":"Swarm School Original","a":["QuickBooks Online"],"l":0},{"s":"connectwise-ticket-operator","n":"ConnectWise Ticket Assistant","c":4,"i":"list-checks","j":"Morning ConnectWise report: triage ideas, SLA risks, duplicates, missing time entries.","w":["New-ticket triage suggestions","SLA breaches and at-risk","Duplicates"],"k":"orig","by":"Swarm School Original","a":["Outlook","Microsoft Teams"],"l":0},{"s":"procore-daily-log-and-rfi-chaser","n":"Procore Daily Log & RFI Chaser","c":4,"i":"mail","j":"Flags overdue RFIs, waiting submittals, missing daily logs and old punch items in Procore.","w":["Overdue RFIs","Submittals waiting","Missing daily logs and old punch items in Procore"],"k":"orig","by":"Swarm School Original","a":["Gmail","Outlook"],"l":0},{"s":"square-store-operator","n":"Square Store Assistant","c":4,"i":"shopping-cart","j":"Weekly Square sales report, reorder list, dead stock and a promo draft.","w":["Weekly sales","Reorder list","Dead stock and a promo draft from Square"],"k":"orig","by":"Swarm School Original","a":["Gmail","Outlook"],"l":0},{"s":"greenhouse-pipeline-operator","n":"Greenhouse Pipeline Assistant","c":4,"i":"mic","j":"Finds stuck candidates, missing scorecards and interview slots, with nudge drafts.","w":["Stuck candidates","Missing scorecards and interview slots from Greenhouse","With nudge drafts"],"k":"orig","by":"Swarm School Original","a":["Gmail","Outlook","Google Calendar"],"l":0},{"s":"dispatch-board-morning-brief","n":"Dispatch Board Morning Brief","c":4,"i":"newspaper","j":"Dispatch brief: safety notes, scheduling gaps, stale estimates and unpaid invoices.","w":["30 AM dispatch brief: safety notes","Double-bookings","Unassigned and unconfirmed jobs"],"k":"orig","by":"Swarm School Original","a":["Quo","Gmail","Google Calendar"],"l":0},{"s":"reviews-and-reputation-desk","n":"Reviews & Reputation Desk","c":4,"i":"lock","j":"Drafts Google review replies without confirming patient status; flags shared health info.","w":["HIPAA-minded Google review reply drafts","Never confirms someone is a patient","Flags shared health info"],"k":"orig","by":"Swarm School Original","a":["Gmail","Google Sheets"],"l":0},{"s":"rent-roll-and-delinquency-desk","n":"Rent Roll & Delinquency Desk","c":4,"i":"package","j":"Monday report of urgent repairs, late rent, upcoming renewals and stuck work orders.","w":["Urgent repairs","Late rent","Renewals in 30/60/90 days"],"k":"orig","by":"Swarm School Original","a":["Gmail","Google Sheets"],"l":0},{"s":"client-report-autopilot","n":"Client Report Autopilot","c":0,"i":"megaphone","j":"Monthly ads, analytics and CRM reports with next steps, a slide outline and email draft.","w":["Wins","Problems","Next steps"],"k":"orig","by":"Swarm School Original","a":["Ryze AI","Adspirer","HubSpot"],"l":0},{"s":"toast-daily-flash-and-labor-watch","n":"Toast Daily Flash & Labor Watch","c":6,"i":"binoculars","j":"Morning Toast report: sales, labor costs, overtime risks, missed clock-outs and odd voids.","w":["Sales vs last week","Labor %","Overtime risk"],"k":"orig","by":"Swarm School Original","a":["Gmail","Google Sheets"],"l":0},{"s":"therapy-inquiry-and-waitlist-desk","n":"Therapy Inquiry & Waitlist Desk","c":4,"i":"pen-line","j":"Drafts warm inquiry replies with real openings and referrals when a practice isn't a fit.","w":["Crisis-safe","Referrals when not a fit. Front office only","Never opens client records."],"k":"orig","by":"Swarm School Original","a":["Gmail","Google Sheets"],"l":0},{"s":"mindbody-class-fill-and-retention-desk","n":"Mindbody Class Fill & Retention Desk","c":4,"i":"heart-pulse","j":"Finds quiet members, classes under half full and ending intro offers, with drafts.","w":["Classes under half full","Subs needed","Members gone quiet and intro offers ending"],"k":"orig","by":"Swarm School Original","a":["Gmail","Google Sheets"],"l":0},{"s":"chair-filler-and-rebook-desk","n":"Chair Filler & Rebook Desk","c":4,"i":"pen-line","j":"Matches open slots to clients due for their usual service, with text drafts and a post.","w":["Open slots matched to clients due for their usual service","With text drafts and a post. Opted-in only","No discounts."],"k":"orig","by":"Swarm School Original","a":["Gmail","Google Sheets"],"l":0},{"s":"etsy-shop-operator","n":"Etsy Shop Assistant","c":4,"i":"search","j":"Flags late Etsy orders, unclear personalizations, low stock and expiring listings.","w":["Late orders","Unclear personalizations","Low stock and expiring listings"],"k":"orig","by":"Swarm School Original","a":["Gmail","Google Sheets"],"l":0},{"s":"shopmonkey-service-advisor-desk","n":"Shopmonkey Service Advisor Desk","c":4,"i":"shopping-cart","j":"Lists unsafe declined work, follow-ups, stale estimates, late parts and pickups.","w":["Unsafe declined work","Follow-ups","Stale estimates"],"k":"orig","by":"Swarm School Original","a":["Quo","Gmail"],"l":0},{"s":"hubspot-deal-follow-up-desk","n":"HubSpot Deal Follow-Up Desk","c":4,"i":"shopping-cart","j":"Lists quiet or overdue HubSpot deals, missing next steps and duplicates, with drafts.","w":["Overdue close dates","Deals gone quiet 14+ days","Missing next steps and duplicates"],"k":"orig","by":"Swarm School Original","a":["HubSpot","Gmail","Google Calendar"],"l":0},{"s":"xero-month-end-close-desk","n":"Xero Month-End Close Desk","c":6,"i":"receipt","j":"Flags VAT deadlines, unreconciled Xero lines, duplicates and late invoices, with drafts.","w":["VAT deadline","Unreconciled lines with suggested matches","Duplicates and overdue invoices with drafts. Never reconciles or files."],"k":"orig","by":"Swarm School Original","a":["Xero","Gmail","Google Sheets"],"l":0},{"s":"zendesk-sla-and-backlog-watch","n":"Zendesk SLA & Backlog Watch","c":4,"i":"binoculars","j":"Flags breached and at-risk Zendesk tickets, urgent unassigned work and stale follow-ups.","w":["Breached and at-risk tickets","Unassigned urgents","Merge suggestions and stale pending nudges. Never replies to customers."],"k":"orig","by":"Swarm School Original","a":["Gmail","Google Sheets"],"l":0},{"s":"honeybook-photo-studio-desk","n":"HoneyBook Photo Studio Desk","c":4,"i":"image","j":"Checks late inquiries, date clashes, unsigned contracts, payments and gallery deadlines.","w":["Late inquiries","Date clashes","Unsigned contracts"],"k":"orig","by":"Swarm School Original","a":["Gmail","Google Calendar","Google Sheets"],"l":0},{"s":"guest-and-turnover-desk","n":"Guest & Turnover Desk","c":4,"i":"house","j":"Flags missing cleanings, turnovers, guest risks and off-platform requests, with drafts.","w":["Missing cleanings","Turnovers","Party or headcount risks and off-platform asks"],"k":"orig","by":"Swarm School Original","a":["Gmail","Google Sheets"],"l":0},{"s":"ifta-and-hos-paperwork-desk","n":"IFTA & HOS Paperwork Desk","c":4,"i":"pen-line","j":"Checks fleet miles, fuel, MPG outliers, HOS logs and missing delivery paperwork.","w":["IFTA miles and fuel by state","MPG outliers","HOS log issues and loads missing PODs. Never files IFTA."],"k":"orig","by":"Swarm School Original","a":["Gmail","Google Drive","Google Sheets"],"l":0},{"s":"monday-project-ops-desk","n":"monday Project Ops Desk","c":4,"i":"list-checks","j":"Flags overdue and stuck monday.com items, missing owners, clashes and overloaded staff.","w":["Overdue and stuck items","Missing owners","Dependency clashes"],"k":"orig","by":"Swarm School Original","a":["monday.com","Gmail"],"l":0},{"s":"calendly-session-and-no-show-desk","n":"Calendly Session & No-Show Desk","c":4,"i":"binoculars","j":"Preps coaching sessions; tracks late cancels, no-shows, sessions left and double-books.","w":["Session prep","Late cancels and no-shows","Package sessions left"],"k":"orig","by":"Swarm School Original","a":["Calendly","Gmail","Google Sheets"],"l":0},{"s":"notion-wiki-freshness-desk","n":"Notion Wiki Freshness Desk","c":4,"i":"notebook-pen","j":"Flags expired or stale Notion pages, departed owners, exposed passwords and broken links.","w":["Expired verifications","Pages past review","Owners who left"],"k":"orig","by":"Swarm School Original","a":["Notion","Gmail"],"l":0},{"s":"stripe-failed-payment-and-churn-desk","n":"Stripe Failed Payment & Churn Desk","c":6,"i":"wallet","j":"Flags Stripe dispute deadlines, failed payments, expiring cards and cancellations.","w":["Dispute deadlines","Failed payments","Expiring cards"],"k":"orig","by":"Swarm School Original","a":["Stripe","Gmail"],"l":0},{"s":"gusto-payroll-prep-desk","n":"Gusto Payroll Prep Desk","c":6,"i":"shield-alert","j":"Preps Gusto payroll: deadline, unapproved hours, overtime, I-9 gaps and bank-change fraud.","w":["Deadline countdown","Unapproved hours","Overtime"],"k":"orig","by":"Swarm School Original","a":["Gusto","Gmail","Google Sheets"],"l":0},{"s":"klaviyo-flow-and-list-health-desk","n":"Klaviyo Flow & List Health Desk","c":0,"i":"heart-pulse","j":"Flags Klaviyo spam, bounce and unsubscribe spikes, risky scheduled sends and silent flows.","w":["Spam","Bounce and unsubscribe spikes","Risky scheduled sends"],"k":"orig","by":"Swarm School Original","a":["Klaviyo","Gmail"],"l":0},{"s":"canva-brand-check-and-post-ready-desk","n":"Canva Brand Check & Post-Ready Desk","c":0,"i":"at-sign","j":"Flags Canva brand errors, wrong offers, sizing issues, edit links and billing phishing.","w":["Old logos","Off-brand fonts and colours","Wrong offers"],"k":"orig","by":"Swarm School Original","a":["Canva","Gmail"],"l":0},{"s":"salesforce-pipeline-hygiene-and-forecast-desk","n":"Salesforce Pipeline Hygiene & Forecast Desk","c":4,"i":"cloud-sun","j":"Flags stale Salesforce deals, past close dates, duplicates and forecast gaps.","w":["Past close dates","Stale deals","Bad Commit calls"],"k":"orig","by":"Swarm School Original","a":["Salesforce","Gmail"],"l":0},{"s":"clickup-retainer-hours-and-timesheet-desk","n":"ClickUp Retainer Hours & Timesheet Desk","c":4,"i":"shield-alert","j":"Checks ClickUp retainer hours, overages, runaway timers and unassigned time.","w":["Hours used per client","Overages","Runaway timers"],"k":"orig","by":"Swarm School Original","a":["ClickUp","Gmail"],"l":0},{"s":"mercury-cash-and-payment-safety-desk","n":"Mercury Cash & Payment Safety Desk","c":6,"i":"shield-alert","j":"Checks Mercury runway, payment fraud flags, duplicates and missing receipts.","w":["Runway","Payments vs checking","Bank-change fraud"],"k":"orig","by":"Swarm School Original","a":["Mercury","Gmail"],"l":0},{"s":"wordpress-site-health-and-content-desk","n":"WordPress Site Health & Content Desk","c":0,"i":"heart-pulse","j":"Flags WordPress security updates, unknown admins, renewal phishing and SEO gaps.","w":["Security updates","Unknown admins","SSL and domain dates"],"k":"orig","by":"Swarm School Original","a":["WordPress.com","Gmail"],"l":0},{"s":"jira-sprint-health-desk","n":"Jira Sprint Health Desk","c":2,"i":"heart-pulse","j":"Flags Jira scope creep, blocked work, stale issues, missing estimates and leaked keys.","w":["Progress vs workdays","Scope creep","Unassigned top bugs"],"k":"orig","by":"Swarm School Original","a":["Atlassian","Gmail"],"l":0}]}